Job Requirements

Essential Functions/Responsibilities

• Review and retrieve invoices submitted weekly via imaging system by regional offices.
•  Input overhead, construction and sub-contract invoices in accounts payable system.
• Issue checks for all regional offices and construction jobs.
• Set up contracts, change orders and insurance updates in the accounting software.
• Work closely with the head accountant or supervisor who manages the cash flow activities to prioritize what bills to pay, and when. 
• Maintain files on existing vendors, entering new ones into the system, generating yearly 1099 tax documents and keeping files of vendors' IRS W-9 forms that list their tax identification numbers. 
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• All other duties as assigned.

Education and/or Experience

• High School diploma or equivalent, required. 
• Associate’s Degree in accounting, preferred.
• 1 – 2 years’ experience in accounts payable role 

Skills/Specialized Knowledge

• Multi-family real estate industry experience with an emphasis in construction, preferred. 
• Ability to work with a wide variety of accounting software systems, preferably Yardi. 
• Highly proficient in MS Office – Excel and Word 
• Strong customer service skills working with all levels of MCR personnel.
• Comprehensive understanding of accounts payable and how it relates to the general ledger.
• General math skills, working knowledge of accounting principles and accounting and financial management software, 10-key calculator skills, detail-oriented