Job Requirements

Essential Duties & Responsibilities

·  Responsible for organizing and expediting workflow for the Executive’s office.

· Handles special projects (some are confidential) assigned by the Executive and ensures completion timely and accurately.

·  Confidentially maintains the Executive’s calendar, appointments, travel arrangements and files.

·  Plans meetings, conferences, and other various functions and activities.

·  Prepares materials for meetings and ensures they are accurate and organized.

·   Responsible for the office day-to-day operations

·   Responsible for purchasing office supplies and maintaining office equipment.

·   Approves and processes invoices to ensure timely and accurate payment.

·   Creates and maintains contract files and legal documents pertaining to projects

·   Coordinates various employee activities.

·  Handles communication between other offices and National Offices.

·  Prepares and sends correspondence, memos and emails for the Executive.

·  Approves and processes invoices and expense reports and maintains organized records.

·   May work with budget forecasting and variances reported monthly.

·   Participates in Company-provided training such as safety, non-discrimination, information systems and harassment prevention.

·   Complies with all Company National Standards, applicable health and safety rules and regulations, as well as applicable local, state, and federal laws.

Education and/or Experience

·  Bachelor’s degree in Business, Management or related real estate field is preferred, but not required.

·  Minimum five years office administration and management experience supporting Senior Management is required for this position.

Skills/Specialized Knowledge

·   Ability to read, write, understand, and communicate in English.

·   Ability to use a personal computer and have a working knowledge of Microsoft Outlook, Word, Excel and PowerPoint.

·   Ability to use general office equipment, such as telephone, fax machine, printer, copier, and scanner.

·   Excellent customer service and interpersonal skills; ability to relate to others.

·   Professional verbal and written communication skills.

·   Strong organizational and time-management skills.

·   Ability to perform basic mathematical and accounting functions.

·   Ability to multi-task.

·   Ability to take initiative.

·   Ability to make quick and effective decisions.

·   Ability to analyze and resolve problems.

·   Ability to set and meet goals.

·   Ability to manage a team.

·   Ability to train.

·   Ability to consistently meet deadlines.

·   Ability to maintain flexibility and creativity in a variety of situations.

·   Ability to maintain confidentiality.

·   Ability to drive an automobile.

Required Licenses

·    Notary Public preferred.

·    Valid driver’s license and automobile insurance

Other Requirements

·   Must maintain professional appearance.

·   Ability to be at work on a regular and consistent basis

·   Some travel may be required.