Job Description

Job Title: Office Administrator

Reports To: Director of Operations

Essential Duties & Responsibilities:

• Maintains front office and breakroom area for organization, cleanliness, and supplies.
• Manages phones, visitors (including documentation), mail, and facility room scheduling.
• Provides clerical support, including data entry, filing, and scanning, for daily activities as well as various projects as needed.
• Serves as point-of-contact for basic customer service, order reminders, and complaints.
• Assists sales team with marketing materials and sample shipping.
• Completes order entry, books carriers, and schedules driver appointments.
• Performs basic accounting, including managing POs, invoicing, and initial collections.
• Helps with planning of events including employee training and functions, customer plant tours, vendor sales visits, and regulatory inspections and audits.
• Other duties may be assigned as needed.

Qualifications:

• Education/Experience – one year of related experience or training.
• Language – ability to communicate effectively.
• Computer Skills – competency in MS Office applications.
• Supervisory Responsibility – no supervisory responsibilities.
• Physical Demands – no physical demands.

Work Environment:

• Climate – moderate.
• Noise – moderate.