Job Description

Grade: 9
Location: Washington, DC
Status: Open to All
Closing: December 8

Come join a team of dedicated staff at an exceptional time in the Smithsonian's history as we develop and implement strategic initiatives designated by the Smithsonian's Secretary such as the Rural Initiative and Reckoning with Our Racial Past. Community and nationally focused programs are being planned in support of these initiatives through 2025 and will our goal of expanding the Smithsonian's reach and impact and empowering the institution to find solutions to today's most pressing challenges. The Smithsonian is also developing two new museums. The National Museum of the American Latino and the Smithsonian American Women's History Museum share the experiences and perspectives of Latinos and women across history and deepen our shared understanding of what it means to be an American. The Smithsonian has built a model fundraising organization, driven by talented staff across our many museums, research centers and cultural centers. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian while working with designated units across the campus. There is no better time to join this amazing Institution.

The Smithsonian Libraries and Archives (SLA) serves as the chief research arm and institutional memory of the Institution. SLA develops policies, provides guidance for the stewardship and preservation of the Institution's vast research collections, and offers a range of reference and research services to the Smithsonian community and beyond to global researchers. The library research and archival collections play a dynamic role in advancing the scientific and cultural understanding of our universe. The institutional archives document the history of the Smithsonian, from before its founding in 1846 to the present, and supports a broad community of scholars at the Smithsonian and beyond by acquiring, evaluating, and preserving the records of the Institution and related documentary materials. As the world's largest museum library and archives system, the SLA is at the forefront of research at the Smithsonian and serves as catalyst for knowledge production.

Key Responsibilities
The SLA seeks a creative and energetic Advancement Associate to provide technical and administrative support for its Advancement Office. This position will assist with a full range of administrative and advancement functions including gift processing, calendar management, meeting coordination and support, travel preparation, processing procurement requests, creating spreadsheets, templates, documents and tools, data entry, and general administrative support. This position offers an exciting opportunity for the successful candidate to make an impact by ensuring the operational and administrative needs of the Advancement Office are accomplished.

Skills, Knowledge, and Expertise
The successful applicant will have at least one year of experience processing gifts/payments/pledges and updating information in an Advancement database with a high proficiency in using technology including Microsoft Office Suite. Qualified applicants will also successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a demonstrated ability to work independently. The incumbent will be self-motivated and detail-oriented, accurate and professional always; must be precise, diplomatic, dedicated, and mature as well as flexible and able to work well under pressure. Experience in a large, complex non-profit organization desired.

Applicants who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.

Application Instructions
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery." Interested candidates should submit their cover letters and resumes using this link by December 8, 2023. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. Relocation expenses are not paid.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact oastaffing@si.edu . Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian's Accommodation Procedures .

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema .