California Institute of Integral Studies

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Director of Facilities and Business Operations

San Francisco, California | Jan 3, 2024
Job Function
Other

Job Description

Company Description:

California Institute of Integral Studies (CIIS) is an internationally recognized leader in integral education. CIIS strives to embody spirit, intellect, and wisdom in service of individuals, communities, and the earth. CIIS has an enrollment of over 2,000 students pursuing degrees and professional certificates in a variety of academic programs in its schools of Consciousness and Transformation, Professional Psychology and Health, Undergraduate Studies, and our research centers and global initiatives.

CIIS is a mosaic of faces and philosophies, and backgrounds and beliefs. Like our faculty and staff, students are intellectually engaged and socially active. Each day brings new experiences that broaden horizons and hone critical thinking. Programs, both inside the classroom and throughout the University, inspire creativity, nurture community, cultivate curiosity, and foster social good. In addition, CIIS offers a dynamic array of events through its Public Programs, including conversations, workshops, continuing education, and conferences and hosts a vibrant art exhibition series. The University also provides low-cost mental health services to the San Francisco Bay Area through its 6 award-winning community counseling clinics. CIIS is accredited by the Western Senior College and University Commission (WSCUC).

CIIS strives to cultivate a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. In turn, our diverse and inclusive culture brings us together in ways that empower everyone to connect, belong, and grow.


Job Description:

POSITION SUMMARY

Reporting to the Chief Financial Officer (CFO), the Director of Facilities and Business Operations (Director) provides crucial strategic leadership and management for all facilities, business/workplace operations, and real estate activities for CIIS. The Director must be a strategic systems thinker while simultaneously operating to ensure that the department is working in alignment with the University's priorities and roll up their sleeves to execute tasks and projects in a busy department.

The Director is holistically responsible for the management of their department. The department requires an individual who can both lead and perform key functions of the office. This individual must have strong interpersonal skills and an intuitive understanding of the needs of an organization and understand that Facilities & Business Operations is about enhancing and managing policies, procedures, and change efforts and is part of a special, positive, and diverse service-oriented culture that is a continually evolving ecosystem. The Director plans, directs, improves, and manages all facilities and business operational initiatives, and compliance around those functions.

The Director's position is a highly visible one, requiring a welcoming and professional presence, strong service orientation and the capacity to handle complex management responsibilities effectively. The Director has management oversight and planning of all business operations, real estate facilities, including leased space for clinics and tenants of the institution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Manages the holistic strategy of the department in alignment with our university goals and strategic objectives.
  • Develops and implements a business, building, and facilities "plant" operations and real estate management strategy.
  • Designs and manages the Department budget in collaboration with the CFO
  • Ensures smooth delivery of all daily business service operations such as campus safety, room scheduling, space planning, special events, reception, security, signage, parking, mailroom, and classroom A/V.
  • Leads capital project management, and its system, files, budgets, contracts, purchase orders, and invoices.
  • Supervises staff, student workers, and outside contractors.
  • Collaborates with University divisions, departments, and Clinical leadership.
  • Manages and oversees RE and facilities construction projects with internal and external constituents.
  • Prepares project proposals, budgets, and work scopes for contracted maintenance activities, working with Finance to incorporate control measures into processes to ensure fiscal responsibility.
  • Schedules and plans all routine maintenance, facility, and vehicle activities, including "down time" and during campus closures.
  • Makes recommendations for operating business services and facility improvements and repairs.
  • Participates in the planning of long-term campus operations and facilities needs including business service leased equipment contracts, new leaseholds, new construction and cooperative or joint use facilities.
  • Manages municipal, landlord and property management relationships, including participating in lease negotiations for acquisitions, renewals, or lease terminations.
  • Makes recommendations for operating and real estate strategy based on university needs and objectives and market conditions.
  • Ensures OSHA, ADA, Clery Act, Municipal, State, Federal, WASC, IIPP, and other compliance management and/or reporting.
  • Oversees daily business operating services, building maintenance, upkeep, and office moves.
  • Audits and directs campus security, including overseeing security contracts, schedules, and personnel.
  • Oversees the CIIS' Café and coffee cart business, services, and facilities.
  • Oversees or collaborates in purchasing capital assets.
  • Coordinates after-hour building caretaking.
  • Serves as the University Emergency Management Official.
  • Performs other duties as assigned.

PM22


Job Requirements

Requirements:

MINIMUM QUALIFICATIONS

  • Bachelor's degree or higher
  • 4+ years university operations, workplace management, or facilities management, required - with 2+ years in higher education or theatre management, preferred
  • 4-6 years team management, required
  • Experience in budget planning, compliance, and maintenance, required
  • Experience of event production, business/workplace operations, property management, building planning, and construction and renovation project management, required
  • Demonstrated ability to lead teams
  • Demonstrated success developing and managing relationships
  • Working knowledge of typical building systems and equipment; national, state, and local occupancy, building and fire codes related to educational and office environments; maintenance trades and security practices
  • Experience in reading and evaluating leases, service agreements, and other legal documents
  • Experience with lease management as lessor and lessee
  • Excellent communication, analytical and interpersonal skills
  • Must possess excellent organizational skills
  • Strong leadership skills with a focus on staff development and team building
  • Excellent verbal and written English communication skills, bilingual or multilingual skills are appreciated
  • Proficiency in Microsoft Office products

ABILITY TO:

  • Perform and communicate in a highly professional and effective manner in a rapidly changing environment.
  • Hold the upmost, highest degree of confidentiality, discretion, and discernment while providing transparency to CFO
  • Exercise initiative, judgment, and problem-solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation.
  • Relate in a multicultural environment that values the diversity of its student body and workforce and actively promotes equity and inclusion.
  • Interact effectively and efficiently with a broad spectrum of internal and external constituents, and work effectively with university employees, faculty, students, and the general public in a collegial, cooperative, and respectful manner.
  • Maintain effective working relationships within the Division and office as well as with other University divisions.
  • Coordinate, delegate, and implement assignments to meet deadlines.
  • Thrive in a high-functioning, fast paced organization.
  • Demonstrated proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Office 365 (Teams, OneDrive, etc.), and Adobe
  • Problem-solving skills are required in discerning when and how to re-route or solve issues that can be handled at a lower level first and knowing when issues need the immediate attention of the CFO/Vice President.

ENVIRONMENTAL DEMANDS

Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.

PHYSICAL ABILITIES

This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.


Additional Information:

WAGES AND BENEFITS

$93,000 to $138,000

NOTES TO CANDIDATE

  • Working Conditions - Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
  • Background Check - Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
  • Visa Sponsorship - Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.
  • Relocation Assistance - This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

CIIS strives to cultivate and preserve a culture of inclusion and belonging as part of its Seven Commitments. More than accept difference, we honor and celebrate our staff's diversity of experiences, perspectives, and identities. Together, our community creates and maintains working and learning environments that are inclusive, equitable, accessible, and welcoming.

CIIS is proud to be an equal opportunity employer. We are committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio- economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, international, bilingual, and bicultural students, faculty, and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI+). CIIS is committed to compliance with all fair employment practices regarding citizenship and immigration status.


Application Instructions:

Screening begins immediately and will continue until the position is filled. Using the Apply Now link, please submit a Resume and Cover Letter online. Applicants who do not provide a Cover Letter will be eliminated from the search.